DIGITAL PRESERVATION POLICY

Research data

Availability of research data

According to the level of compliance that Virtualis Journal declares in its Policies of the TOP Guidelines, adapted by Scielo, authors should consider the following requirements regarding the reference and access to data, codes, and materials used in the research:

Required criteria

Citations.

The data, codes, and materials underlying the article and used in the conception and conduct of the research must be properly cited in the text and included in the reference list, preferably with a persistent identifier such as DOI.

[Example: García, Francisco & Gertrudix, Manuel (2018). Production of information and citizen participation based on open data. e-cienciaDatos, V3 [dataset], https://doi.org/10.21950/8MCALL]

Data transparency.

All articles resulting from original research must be submitted with a section called "Data Availability" and the dataset must be deposited in a trusted repository.

If the article is accepted for publication, the "Data Availability" will be published in the final article.

Publication in open generic data repositories such as Zenodo, fighshare or Mendeley Data, specialized in Social Sciences such as Harvard Dataverse, Open ICPSR, Open Science Framework, Qualitative Data Repository, or regional initiatives linked to your institution such as, for example, eCiencia Datos is recommended.

[Example texts to include in the "Data Availability" section, as appropriate: Option 1: The entire dataset supporting the results of this study was published in the [repository name] and can be accessed at [URL or DOI]. Option 2: The entire dataset supporting the results of this study was published in the [repository name] with the identifiers [list of identifiers]. Option 3: The entire anonymous dataset supporting the results of this study was published in the [repository name] and can be accessed at [URL or DOI].]

In case there are restrictions on sharing data for ethical or legal reasons, these must be reported at the time of article submission.

[Example text to include in the "Data Availability" section if there are restrictions on its publication: The entire dataset supporting the results of this study is available upon request to the contact author [name of contact author]. The dataset is not publicly available due to [detail reason for restriction, for example, containing information that compromises the privacy of research participants]

Transparency of analytical methods and research materials.

It is recommended that before submission, authors verify if their article follows the appropriate methodological standards or references for the research object or type of study to disclose key aspects of research design and data analysis.

It is recommended that the checklist/form used be sent along with the article in the submission as a supporting document.

[Example: Chitu Okoli. A Guide to Conducting a Standalone Systematic Literature Review. Communications of the Association for Information Systems, 2015, 37. ffhal-01574600f]

Transparency of design and analysis.

During submission, authors should inform if there is pre-registration of the study and/or pre-registration of the analysis plan and where to access it.

Pre-registration of studies involves registering the study design, variables and treatment conditions, and the inclusion of an analysis plan involves specifying the sequence of analysis or the statistical model that will be reported, so that pre-registration of the analysis plan replaces study pre-registration and highlights the distinction between confirmatory and exploratory research.

Replication.

As established by the Center for Open Science, the transparency standards that Virtualis subscribes to "represent the reproducibility of reported results based on source data and sharing sufficient information to conduct an independent replication," that is, they facilitate the replication or reproduction of previous studies using the same materials.

Virtualis Journal encourages the submission of replication studies, primarily of studies published in this journal.

Authors submitting replication studies should follow the guidelines indicated for that section in the "About" section of the Journal.

Research Data Availability Policy

Virtualis Journal subscribes to the Guidelines for Transparency and Openness Promotion (TOP Guidelines) with the aim of contributing to the transparency and openness of research, both in its processes and its contents.

The objective of these TOP Guidelines is to facilitate the availability and proper citation of materials annexed to published articles, which have been part of their development, allowing:

The evaluation, validation, and reproducibility of research.

Reuse of data, codes, and materials collected and used in the design, conduct, and communication of published research.

Compliance with these Guidelines requires that articles published in Virtualis Journal must indicate and cite the availability of all base materials and resources that have been used for the development of the research and the results obtained, as detailed in the publication rules.

This graph shows the current level of compliance with the TOP guidelines carried out by Virtualis journal.

[Note: The graph mentioned is not provided in the text, so it cannot be translated.]

FAIR Principles

Virtualis Journal subscribes to the FAIR Principles (Findability, Accessibility, Interoperability, and Reusability) in the publication of research data. For its correct application, the use of the FAIR-Aware application is recommended.

Crossmark Policy of Virtualis Journal

All articles published in Virtualis Journal are assigned a DOI (Digital Object Identifier) and remain permanently available in the final version that has been evaluated by the double-blind system.

For readers to access the latest version of the article and to know, if it has been updated, what the history of changes, corrections, or retractions has been, each article includes the "Crossmark" button.

[Note: The Crossmark button mentioned is not visible in the text, so it cannot be translated.]

Virtualis Journal commits to maintaining the content it publishes, to register modifications or updates that may occur in it immediately, and to make the Crossmark button visible in the different versions of the articles it may publish.

Following the recommendations of good scientific and bibliographic publication practices of COPE (Committee on Publication Ethics), the change policy will adhere to the following circumstances:

Correction of an article

Corrections will be made for important errata discovered after publication that could mislead readers.

Retraction

Articles may be retracted for any of the following reasons:

Unintentional errors reported by the authors (for example, in the data, instruments, or analyses used).

Ethical non-compliance (fabricated data, fraudulent use of data, plagiarism, unethical research, publication duplication or overlap, falsification or manipulation of images).

For any retracted article, the cause and who requested it will be indicated in the Retraction Note that will be published along with the retracted article that will appear on the site with a watermark clearly indicating that it has been retracted.

The retraction of an article may be requested by the authors, when an unintentional error has occurred, and any institution or researcher that detects any of the causes contemplated in the ethical code subscribed by Virtualis Journal.

The retraction procedure will follow the rules recommended in the COPE (Committee on Publication Ethics) Guide.

Editorial Note

In case a problem occurs with an article, and until the investigation about it is resolved, an editorial note will be published to alert readers that said article is subject to this review process.

What is Crossmark?

Crossmark is a Crossref service that allows readers to know if the texts published in the journal have undergone any modification, retraction, or update after their publication.

The objective is to provide readers with a simple way to recognize that they are reading the latest version of the document and if it has undergone any modification after its publication.

Self-archiving Policy

Virtualis journal allows and invites its authors to expand the visibility, reach, and impact of their articles published in the journal by redistributing (self-archiving) them in:

Their personal web spaces (web, blog, social networks, scientific forums, etc.).

Institutional open archives (university archives, Hispana, Europeana...).

Social networks of an academic and scientific nature (ResearchGate, Academia.edu, Getcited.org).

It is required that in such publications all bibliographic data of the publication be detailed and, whenever possible, the article be distributed in pdf format.

Privacy and Cookie Policies

Identification Data

The data collected from registered and unregistered users of Virtualis journal fall within the scope of standard operation of peer-reviewed journals.

The editorial team of this journal uses this information to guide the work of publication and improvement of this journal. The authors whose works are published in this journal are responsible for the data about people that may be contained or appear in the published research.

The editors of Virtualis journal comply with industry standards for data privacy, specifically the provision of the General Regulation on Personal Data Protection for "data subject rights" as well as the Federal Law on Protection of Personal Data Held by Private Parties, which include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of "public interest in the availability of data," which has special relevance for those involved in maintaining, with the greatest possible integrity, the public record of academic publications.

Who is responsible for the data?

Business Name: Virtualis Scientific Association

Trade Name: Virtualis

Registered Office: Virtualis

ID, INE, CIF / NIF:

Telephone:

Contact:

Registered in:

Domain name:

Administrative authorization:

What information do we collect and for what purpose do we process your data?

Send communications about the editorial process.

Guide authors on the work of publication and improvement of this journal.

Inform readers about the authorship and editing of content.

Improve information retrieval and articles of interest by readers through the collection of aggregate data on reader behavior and tracking elements of academic communication.

Manage editorial correspondence.

Send information and informative communications related to scientific research in the areas of interest and focus of the journal, through various media, including the journal's newsletter, managed through the external application Mailchimp.

Conduct statistical studies related to the areas of interest and focus of the journal.

In the case of authors who publish in the journal, for the payment of article layout fees, said payment will be made through Paypal via the payment gateway enabled in Open Journal Systems (OJS) which will redirect you to it. For the issuance of the invoice, we will request the corresponding billing data: Name of the person or entity, complete tax address, NIF/CIF/NIE.

We do not make automated decisions based on your profiles.

We receive information through other platforms such as, for example, registration through ORCID or similar technologies. This could include personal text or images available on the external page.

How long do we keep your data?

The personal data provided will be kept blocked at the end of the relationship and deletion will be carried out in accordance with the provisions of Mexican rules and regulations, that is, 72 months from the end of said relationship.

However, given that in academic publishing, data relating to authors, editors, reviewers, and others involved in the editorial process remain necessary for the purposes of the journal, "for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes whose maintenance is in the public interest".

What is the legitimacy for processing your data?

The legal basis for processing your data is the provision of service and/or consent of the interested party, in accordance with the provisions of the Federal Law on Protection of Personal Data Held by Private Parties.

For sending newsletters, through the email that has been provided to us, or to recognize you on your next visit, we rely on informed consent.

The processing of information collected by our cookies is based on informed consent, which you provide to us in accordance with current legislation.

To which recipients will your data be communicated?

Data that helps the development of the Open Journal System publishing platform used by Virtualis journal may be shared with its developer Public Knowledge Project in anonymous and aggregate form, with appropriate exceptions, such as article metrics.

Personal metadata linked to the publication of an article (authors' name and surname, professional affiliation, ORCID number, country) are deposited and distributed, associated with those of the article, for the assignment of the Digital Object Identifier (DOI) through Crossref. Likewise, and for the same purposes of preservation, dissemination and improvement of scientific retrieval, it is distributed through the LOCKSS system to the distributed library archive, as well as to other open science systems.

The data will not be transferred or sold by this journal or Public Knowledge Project (PKP) nor will it be used for purposes other than those expressly established.

Is there an obligation to provide data and consequences of not doing so?

Not providing the expressly requested data will prevent registration in the journal, submission of originals and editorial follow-up of the same.

How do we protect your data?

Virtualis journal's website uses information security techniques generally accepted in the industry, such as firewalls, access control procedures and cryptographic mechanisms, all with the aim of preventing unauthorized access to data. To achieve these ends, the user accepts that the provider obtains data for the purposes of the corresponding authentication of access controls. All information is always transmitted via secure communication protocol (https, SSL), so that no third party has access to the information transmitted electronically.

All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR) and the Federal Law on Protection of Personal Data Held by Private Parties.

What are your rights when you provide us with your data?

Any person has the right to obtain confirmation as to whether or not we are processing personal data concerning them at the Virtualis Scientific Association.

Interested parties have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.

In certain circumstances, interested parties may request the limitation of the processing of their data, in which case we will only keep it for the exercise or defense of claims.

In certain circumstances and for reasons related to their particular situation, interested parties may object to the processing of their data. The Virtualis Scientific Association will stop processing the data, except for legitimate reasons or the exercise or defense of possible claims.

To file a complaint with the Control Authority - Spanish Data Protection Agency.

How to exercise the rights of your ownership?

At the email address:

Email:

Current legislation: Federal Law on Protection of Personal Data Held by Private Parties.

Postal Address:

Right to withdraw consent: you have the right to withdraw the consent provided.

Right to complain to the Control Authority:

Cookie Policy

Virtualis journal uses cookies to manage user sessions, which are necessary if you are an author, reviewer, or editor of the journal. Cookies are not used if you only access the journal as a reader, without registration.

On some pages we use cookies to remember things like: a) your presentation preferences; b) the process status of a submitted article; c) reading notifications related to the evaluation and editorial process of an article; d) whether or not you have given your consent for us to use cookies on our website, e) the reading accesses made to published articles.

In addition, some multimedia resources, such as embedded videos on our pages, use cookies to compile anonymous statistics on how you've reached them and which videos you've viewed.

Although cookies are not essential for the website to function, if you enable them you will enjoy a better browsing experience. You can delete or block cookies, but if you do so some features of this website may not work properly. For access to the article submission system and monitoring of the editorial process, these cookies are essential, so if they are not enabled you will not be able to use this system.

The information associated with cookies is not used to personally identify the user. In addition, we maintain full control over data about your browsing patterns. These cookies are used exclusively for the purposes indicated here.

Web metrics analysis

The website servers may automatically detect the IP address and domain name used by the user. An IP address is a number automatically assigned to a computer when it connects to the Internet. All this information is recorded in a server activity file that allows subsequent processing of the data in order to obtain only statistical measurements that allow us to know the number of page impressions, the number of visits made to the web services, the order of visits, the point of access, etc.

For this purpose, both internal OJS analytics systems and the external Google Analytics service are used.